About Us

Employment Opportunities

AvaIlable posItions

Archaeology Field Technician

The Department of Archaeology and Landscapes at Thomas Jefferson’s Poplar Forest has immediate openings for two archaeological field technicians. These positions last four months, starting March 18 and ending July 19, 2024. Staff will work a 37.5-hour week and will receive a rate of $16 per hour. No benefits will be provided.

Fieldwork will concentrate on the 1857 Slave Dwelling. This two-story brick building was used to house three enslaved households prior to emancipation and free African American tenants into the early 20th century. Work will consist of the careful and efficient excavation and recovery of evidence along the foundation and drainage trench planned as part of the first phase of restoration. While the majority of discoveries will be associated with the building’s mid-19th to early 20th-century residents, other discoveries will include artifacts and features associated with Jefferson’s retreat home and plantation. Candidates should be comfortable interacting with the public, explaining the process of archaeology, and sharing discoveries with site visitors.

In addition to fieldwork, responsibilities will include periodic laboratory tasks, such as processing artifacts, data entry, and soil flotation. Candidates should have earned a bachelor’s degree in anthropology or a related discipline with training in historical archaeology. Experience with the excavation of complex stratigraphy and landscape features, specialized sample recovery, and the identification of historic material culture is desired.  Preference will be given to candidates with multiple seasons of field experience. The ability to work effectively and independently as a member of a team is essential. No per diem is included, and these positions are open until filled.

To apply, email a cover letter, resume, and a list of two references to Eric Proebsting, Director of Archaeology and Landscapes, Thomas Jefferson’s Poplar Forest: eric@poplarforest.org

For additional information call (434) 534-8102 or email eric@poplarforest.org.

To learn more visit https://www.poplarforest.org/learn/archaeology-and-landscape-restoration/current-excavations/

Annual Fund & Campaign Manager

Position Description:

Thomas Jefferson’s Poplar Forest is seeking a highly motivated development professional to join the team as the Annual Fund & Campaign Manager. This position will lead efforts to increase contributions to the organization’s annual fund, assist with executing a successful campaign, and strengthen Poplar Forest’s relationships with current and prospective donors. The Annual Fund & Campaign Manager will be an integral member of the development team, will report and provide assistance to the Director of Development, and will work closely with Poplar Forest staff and volunteer leadership.

RESPONSIBILITIES:

  • Develop and lead a comprehensive annual fund program, serving as an active prospect identifier, targeting prospects for personal outreach with an emphasis on moving donors up to higher giving categories.
  • Recruit new members and cultivate existing members through various forms of communication and at public programs and events.
  • Create and execute a series of segmented and targeted mail and email campaigns/appeals to renew annual contributions, encourage support for special projects throughout the year, and attract new donors.
  • Participate in quarterly Development Committee meetings.
  • Work with the Director of Development to plan and execute events for members and annual fund supporters.
  • Oversee the coordination and execution of a campaign effort, working in close conjunction with campaign counsel, staff leadership and volunteers.
  • Organize and implement all administrative support systems for the campaign including appointment setting.
  • Coordinate and participate in campaign committee meetings including scheduling, attending, and distributing action items.
  • Follow-up with staff leadership, volunteers and campaign counsel on prospect outreach and other action items, as needed.
  • Ensure all campaign activity is maintained in donor database (Bloomerang).
  • Work with the Marketing Team to create and execute print newsletters and annual reports.
  • Develop and maintain efficient systems for data cleansing, data entry, gift processing, prospect research, and relationship management.
  • Ensure membership and donor boards are updated annually.
  • Coordinate special tours for Contributing Society Members.
  • Assist, as needed, with special events at Poplar Forest.
  • Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor’s degree required and three to five years of experience in fundraising or a related field; knowledge of fundraising principles and practices.
  • Preferred candidate will also have experience with direct mail, managing a complex database, and donor database system software (PF currently uses Bloomerang).
  • Ability to maintain a professional, polished demeanor.
  • Detail-oriented, with strong organizational, analytical, and planning skills.
  • Initiative and independence in carrying out responsibilities.
  • Excellent organizational skills with an ability to prioritize and manage multiple tasks and a variety of demands.
  • Strong self-motivation and the ability to work as a team member.
  • Commitment to maintaining confidentiality and a high degree of accuracy in donor records.
  • Position will require travel to visit donors in various geographic locations as well as occasional evening and weekend commitments (for events and public programs).

HOW TO APPLY:

If interested, please send a letter of application, resume of previous experience, and three references to Renee Flowers, Director of Development. No phone calls, please.

Job Type: Full-time

Salary: $45,000.00 – $50,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount in Museum Shop
  • Flexible schedule
  • Health insurance
  • Health savings account
  • Life insurance
  • Vision insurance
  • Paid time off
  • Sick Leave
  • Holiday time off

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Education:

  • Bachelor’s (Required)

Experience:

  • Fundraising: 3 years (Preferred)
  • Donor database system: 1 year (Preferred)

Work Location:

  • One location

Work Remotely:

  • No

Development Assistant

Position Description:

Thomas Jefferson’s Poplar Forest is seeking a highly motivated development professional to join the team as a Development Assistant. This individual will be experienced in handling a broad range of administrative and development tasks and must be extremely detailed oriented. The Development Assistant will report to the Director of Development, expand the impact of and provide support to Poplar Forest’s development team, and will play a key supporting role in the campaign.

RESPONSIBILITIES:

  • Record mailed and online contributions in Bloomerang daily and prepare deposit slips.
  • Take daily contribution deposits and Museum Shop deposits to the bank.
  • Submit copies of deposit slips, bank deposit verification slips, and Gift Detail Reports to the Finance Department daily.
  • Maintain accurate and updated donor data; including data entry of visitor and event participants in coordination with the Interpretation Department.
  • Maintain membership data, including general memberships and Friends of the Parkway. Ensure the Museum Shop has updated information.
  • Prepare and mail acknowledgment letters in a timely manner working with the President & CEO and Director of Development to customize and sign letters.
  • Assist with general administrative duties to all development personnel.
  • Prepare mailing lists and coordinate mailing for appeals, newsletters, special events, etc.
  • Prepare and send pledge reminders.
  • Prepare and produce statistical data for annual fund and campaign reports.
  • Work in close conjunction with Annual Fund & Campaign Manager, Director of Development, and campaign counsel to:
    • Prepare solicitor kit materials
    • Track all pledges and maintain contributors lists and other supporting documents
    • Coordinate timely dissemination of thank you letters as gifts/pledges are received
    • Ensure prompt distribution of gift receipts and pledge invoices
  • Work with the Finance Department to prepare month-end and year-end reports.
  • Monitor development supplies for mailings and correspondence.
  • Attend, record and transcribe minutes from Development Committee meetings.
  • Assist, as needed, with special events at Poplar Forest and other special fund-raising projects.
  • Other duties as assigned.

HOW TO APPLY:

If interested, please send a letter of application, resume of previous experience, and three references. No phone calls, please.

Job Type: Full-time

Salary: $35,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount in Museum Shop
  • Flexible schedule
  • Health insurance
  • Health savings account
  • Life insurance
  • Vision insurance
  • Paid time off
  • Sick Leave
  • Holiday time off

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Education:

  • Bachelor’s (Preferred)

Experience:

  • Fundraising: 3 years (Preferred)
  • Donor database system: 1 year (Preferred)

Work Location:

  • One location

Work Remotely:

  • No

Interested in Volunteering?

We are recruiting volunteers to give tours of the house and grounds, assist in the Museum Shop and help with educational programming for children.

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Internship Opportunities

Click here for available internship opportunities at Poplar Forest.

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